Every December, the same thing happens in offices across Canada. Department budgets get reviewed, leftover dollars get flagged, and managers scramble to spend wisely before December 31. This year, there is a clear answer for where those dollars should go: the Xerox 9-Series.
It is the newest printer family in the Xerox portfolio, it covers everything from A4 workgroup devices up to A3, and it lands at exactly the moment year-end budgets need spending. Here is how to make the move.
Most Canadian businesses run on a calendar fiscal year, which means unspent budget usually disappears on December 31. Equipment purchases are a natural fit for those remaining dollars because a printer is a tangible asset your team uses every single day.
Three more reasons the timing works in your favour:
Manufacturers run their strongest promos. Fall and holiday promotions are when brands sharpen pricing and roll out rebates. Our Fall Office Upgrade + Save Before Year-End event is built exactly around this window.
Suppliers want to close the year strong. December is when dealers are motivated to move inventory, which means better availability and faster turnaround on quotes.
The holidays are the perfect install window. With staff away and offices quiet, you can swap hardware, install drivers, and work out the kinks without disrupting a busy workday.
The 9-Series is the first major printer family born from Xerox's acquisition of Lexmark. Lexmark launched the series in April 2026 for the A3 entry and mid categories, and it is now available through Xerox channel partners across Canada.
What makes it worth your year-end budget:
One family, A4 to A3. Whether you need a compact workgroup device or a full A3 multifunction, the 9-Series covers the range. A3 models handle media from A6 all the way to SRA3, so marketing materials, booklets, and oversized documents stay in-house instead of going to a print shop.
Professional colour built in. PANTONE calibration comes standard on the colour models, which means the logo on page 500 matches the logo on page one. For any business that prints client-facing materials, that consistency is the difference between looking polished and looking patched together.
Serious sustainability credentials. The base multifunction models are built with 56 percent post-consumer recycled content by weight. If your company reports on sustainability or bids on contracts that ask about it, that number belongs in your proposal.
Plays nicely with managed print. The 9-Series works with Xerox Managed Print Services, Workflow Central, and ConnectKey apps, so it drops into an existing print environment instead of forcing you to rebuild one.
This is the main decision, and it comes down to what you actually print.
Choose A4 if your output is mostly everyday office documents: invoices, contracts, reports, emails. A4 models cost less to buy and less to run, and they fit where space is tight, like reception desks and small workrooms.
Choose A3 if anyone in the building designs, markets, or presents. A3 handles 11x17 tabloid spreads, full-bleed brochures, and posters without a trip to the print shop. Architecture firms, real estate offices, schools, and marketing teams feel the difference immediately. Models like the Lexmark CX950se show what the A3 end of the family can do for a busy workgroup.
The honest answer for most offices: one A3 colour device for the team that needs it, and A4 devices everywhere else. You get the capability without paying A3 running costs on every desk.
Not every printer deserves a replacement. Start with the machines that cost you the most in frustration, downtime, or supplies.
The five-year rule. If a printer is more than five years old, it is almost certainly costing you more than you think. Older machines chew through toner faster, lack modern security features, and are one paper jam away from a service call that costs more than the printer is worth.
Check your cost per page. Pull a year of toner and cartridge invoices for each machine and divide by the pages printed. If a desktop printer is running at five or six cents a page while a 9-Series would run at two or three, the upgrade pays for itself. (We break down the full calculation in our cost per page guide.)
Listen to your team. The printer everyone avoids, the one with the sticky note that says "do not use tray 2," the one that needs a restart every Monday morning: those are your upgrade candidates. Reliability has a value that never shows up on a spec sheet.
Equipment purchases can have tax implications, and year-end timing sometimes matters for capital cost allowance claims. We are a printer store, not accountants, so talk to yours before December 31 about how a purchase fits your situation. What we can tell you is that having the invoice dated in the current year is what generally matters, so do not leave the order to the last week of December and hope for the best.
Here is the mistake we see every year. A business decides on December 20 that it wants new printers, then discovers that shipping, delivery scheduling, and setup push the install into mid-January.
Work backwards from your goal:
Order from a Canadian supplier and you avoid cross-border shipping delays and surprise brokerage fees at the worst possible time. Xerox printers ships from within Canada.
Year-end budgets do not have to evaporate into forgettable spending. A 9-Series upgrade is one of the few purchases that visibly improves every workday that follows. Check our current fall printer deals, and if you want a second opinion on A3 vs A4 for your office, talk to us. We do this every day, and we would rather sell you the right printer once than the wrong one twice.
Shop the Fall Office Upgrade + Save Before Year-End event at GetToner.ca and head into January with printing you never have to think about.